Exhibitor Information - Arizona
All this information below will help you, but please feel free to call us anytime at 801.822.1333 with questions.
SHOW DECORATOR/SUPPLIER, ELECTRICAL and INTERNET
Booth amenities: Your booth is simply your space with black pipe and drape (8' back wall and 3' sides). You can supply your own booth items but we will have an excellent decorator/supplier that will be announced soon. Many commonly ordered items from the decorator include draped tables, chairs, carpet and electricity. Your main contact numbers booth orders are:
* General supplier and decorator is CSI (Conference Services Int'l). They have many items you may want to rent for your space. Online Exhibitor Kit coming soon.
* Electrical = is through Commonwealth Electric (Jenny at 602.253.5881) & is generally $90 pre-ordered. Online electrical order form here.
* Internet = Wifi info coming soon
Arizona is a great state in that we do not have a lot of set-up and design regulations. All booth amenities must be within the allotted space (nothing in the isles) unless pre-approved. Anything deemed unsafe in the opinion of the conference organizer (such as tipping hazards) will be required to change. We also ask that there be no solid side walls that extend more than 1/2 way towards the isle on your booth, unless pre-approved. This is so that it doesn't block the view to your neighbors for the attendees that are walking down the aisle. The provided drape rods will support normal banners but in general are not to be used as booth support. Helium balloons cannot be used.
Advanced shipping can be coordinated through our decorator, TBA.
SET-UP | TAKE-DOWN
Set-up is Thursday, October 5th between 8 a.m. and 6 p.m. It is open set-up (no scheduled times). Check-in at the desk near the west open loading dock doors for information, exhibitor badges, location help, etc. If you have a large booth and need extra time, Wednesday night may be available with advanced scheduling. Drive-ins only allowed until noon Thursday.
Take-down is anytime after 7 p.m. (to 11 p.m.) on Saturday evening. No early take downs!
You will all be given a promo code that you can be used online for free general admission for all of your friends. This includes admission but not classes. Tickets $7 at the door.
We will also give each exhibiting business a class punch card good for 2 classes each day of the show, which are meant to be used by you and/or people working your booth. You can use or pass around this card as you wish, and these are passes for 'stand-by' (sell-outs possible). Class passes above these two classes each day can be purchased.
DOOR PRIZES AND GIVEAWAYS
We welcome giveaways from all exhibitors wishing to do so. This is a good opportunity to set yourself out from the crowd a little bit at the show. You may do basically any giveaway you'd like from your own booth, but if you would like us to help you promote it, the minimum value of the giveaway must be $100 and you are limited one major giveaway per day. We'll be sure to do an overhead announcement about the giveaway. If you'd like to participate, please contact Roxanne (801.361.8382) or e-mail us here.
PRINTING, BOOTH IDEAS & PROMOTIONALS
We will have a preferred printing partner, to be announced soon.
FOOD and TEMPORARY PERMIT QUESTIONS
If you are dealing with any non-shelf stable food items (temperature dependent and not pre-packaged, not including things such as candy bowls, which are okay of course) at the show, you'll need to have the food and sample size approved by WestWorld (Dave Block or others) at 480.502.0815 or firstname.lastname@example.org. When approved, you may also need to check with the Maricopa County Environmental Services Department to get a Special Events Permit. Call 602.506.6824 to see if you need this permit. Even if you are a current Food Handler, you may need a Special Events Permit for the show.
Pinners Conference marketing will be extensive. We hope it will be the most marketing you've seen compared to previous events you may have been in. It includes a media-wide campaign including TV, billboards, magazines, newspaper, ticket distribution channels, national DIY and craft organizations, women's group e-mail campaigns, state-wide print promotion and of course many of the region and nation's most popular bloggers and social media experts.
Booth space is available by contacting Bennett Events at 801.822.1333. Booths are 10' x 10' and 8" x 10" and generally run $799. Bennett Events is a leader in connecting businesses with their perfect audience.
TAX INFORMATION FROM THE STATE OF ARIZONA (NEW)
City of Scottsdale Sales Tax Information for WestWorld Events:
"The transition to a centralized licensing and reporting for Transaction Privilege taxes began on January 1, 2017. If you are a vendor/exhibitor that will be doing retail sales at the event and generating a sales tax liability then you will need to make sure that you have an Arizona Department of Revenue (ADOR) Transaction Privilege Tax License and that it shows the Region Code of Scottsdale (SC) at the bottom."
If you currently have an ADOR license and only need to add the region code: https://www.azdor.gov/Portals/0/TPTSimplification/BAU_fs.pdf
If you need to apply for the ADOR license: https://www.azdor.gov/TransactionPrivilegeTax(TPT).aspx
A YouTube tutorial is available at: https://www.youtube.com/watch?v=yUAQm2mzxrk&feature=youtu.be
You may also contact ADOR staff at 1.844.698.9176 or by e-mail at email@example.com
Additional tutorials are available at www.azdor.gov/TaxpayerEducation/Tutorials.aspx
To download a Media Kit with information on all of our Pinner cities, click here.
APPLICATION / CONTRACT
To download an application/contract, click here.
PRESENTER APP & INFORMATION
To download a presenter application, click here.
DECORATOR RENTAL AND BOOTH INFORMATION
Trade shows are consistently the #1 marketing return on investment among all options.
*Please use these as you'd like. We can also create custom graphics for you as we get closer to the show :)