All this information below will help you, but please feel free to call us anytime at 801.822.1333 with questions.
Your booth is simply your space with black pipe and drape (8' back wall and 3' sides). You can supply your own booth items but we'll have an excellent decorator/supplier in Modern Expo and they can help you create the perfect booth space. Many commonly ordered items from the decorator include draped tables, chairs and carpet. Click here for the 2023 Exhibitor Kit.
Electrical is also ordered through Modern Expo (see above) for your convenience. Please see the Exhibitor Kit.
Internet costs $49.00 per device, per show. Click here to pre-order internet. You can also purchase internet the day of set-up through the girls at the check-in desk.
We are fortunate in Arizona to not have a lot of set-up and design regulations. Here are a few show rules:
* All booth amenities must be within the allotted space (nothing in the isles) unless pre-approved.
* Anything deemed unsafe in the opinion of the show organizer (such as tipping hazards) will be required to change.
* The provided drape rods will support normal banners but in general are not to be used as booth support.
* Helium balloons can be used, but only if they are attached securely to your booth. Please do not hand out helium balloons.
Scam e-mails offering e-mail lists for purchaseWe have learned from several exhibitors they are receiving scam emails offering attendee lists for purchase. Please be aware these offers are fraudulent. These scammers do not have any relationship with Pinners or Bennett Events and they do NOT have the data they are attempting to sell. Scams may also include fake invoices and hotel booking scams. Do not interact with these. Our emails are from bennettevents.com. We are a permission-based email sender. We do not share, rent or sell our email lists. Please be on guard! Spammers are known to impersonate employees and illegally use show logos.
You may ship any way you'd like. Deliveries to WestWorld must arrive on set-up days and be received by you unless arranged ahead of time with Pinners or Modern Expo.
Handling fees on your materials can be expensive from suppliers. See material handling information below.
Shipping & material handling can also be coordinated through our decorator Modern Expo. See the Exhibitor Kit above for more info. If you have smaller items and can time shipping perfectly you may be able to ship directly to Pinners Conference at WestWorld. You will have to have it arrive one of the two set-up days (Wed or Thurs) of the show.
Set-up is Thursday, November 9th between 8 a.m. and 6 p.m. It is open set-up (no scheduled times). Check-in at the desk near the west open loading dock doors for information, exhibitor badges, location help, etc. If you have a large booth, need to drive in, or just need extra time e-mailing us here.
Take-down is anytime after 7 p.m. (to 11 p.m.) on Saturday evening. No early take downs please!
Parking is pretty good at WestWorld. You may park by the loading dock doors loading and unloading days only. On show days please use the main front parking lots. There will be a fee for parking; usually $10/day..
We will give each exhibiting business a class punch card good for 2 classes each day of the show. You can use or pass around this card as you wish. These are passes for the 'stand-by' line and do not include kits. Class passes above these two classes each day will need to be purchased.
If you would like a custom promo code that you can give to friends and followers for $5 off any tickets online. Please request it here.
You can find information about our amazing 2023 Host Hotels by following this link. (Make sure to book through the link to receive our Pinners rate! Or if calling in, make sure to mention the Pinners Room Block in order to get our rate!)
This is a great way to get exposure at VIP night. We will be having some fun activities for our attendees to earn raffle tickets by completing. We will be drawing raffle tickets and announcing the giveaways and winners towards the end of the party.
Contributing an item to the swag bag is an opportunity to get your brand and products even more exposure to this amazing audience (please no coupons/flyers). The Thursday before the show begins (after setup) we host a VIP party for our most loyal attendees, local bloggers and trendy influencers. Each attendee will receive a SWAG BAG that you can contribute to for free! You will need to bring 300 items with you to setup Thursday morning, and we’ll take care of the rest.
If you'd like to participate, please contact Darienne (801.822.1333) or e-mail her here.
If you are selling or sampling food at the event, you will need to fill out this form and return it to jen@bennettevents.com as soon as possible.
You should also become familiar with Maricopa County's food vendor requirements. If you are dealing with any non-shelf stable food items at the show (temperature dependent and not pre-packaged, not including things such as candy bowls, which are okay of course), you may need to take additional steps with the Maricopa County Environmental Services Department. Details for this are in the linked food vendor document.
M Culinary Concepts has created a food service to assist you obtain food and beverages while at WestWorld. Please fill out the form here and send that back to kevin.hengehold@mculinary.com. You will need to have that sent in by November 4th.
Pinners Conference marketing will be extensive. We hope it will be the most marketing you've seen compared to previous events you may have been in. It includes a media-wide campaign including TV, billboards, magazines, newspaper, ticket distribution channels, national DIY and craft organizations, women's group e-mail campaigns, state-wide print promotion and of course many of the region and nation's most popular bloggers and social media experts.
Booth space is available by contacting Bennett Events at 801.822.1333. Booths are 10' x 10' and 8" x 10" and generally run $849.
If your business is already registered in the state of Arizona you will use your current business license to report taxes to the Arizona Department of Revenue.
If you are coming as a business out of state you will need to license your business in AZ by going to this link and choosing "License a New Business".
If you have any questions please contact the Arizona Department of Revenue Customer Care line at (602) 255-3381.
To download a Media Kit with information about exhibiting at Pinners AZ, click here.
To apply online, click here.
Our excellent decorator is Modern Expo. Click here for their 2023 Exhibitor Kit and items they can help with.
Trade shows are consistently the #1 marketing return on investment among all options.
If you need graphics to help you promote the show, please click for a higher resolution version. Then drag & drop to your desktop.
