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Pinners California November 9-10, 2018
West World of Scottsdale
Fri 10am - 8pm | Sat 9am - 7pm
Tandy Leather

Exhibitor Information

WestWorld of Scottsdale, Arizona


All this information below will help you, but please feel free to call us anytime at 801.822.1333 with questions.

Show supplier - CSI

Your booth is simply your space with black pipe and drape (8' back wall and 3' sides). You can supply your own booth items but we have an excellent decorator/supplier in CSI (Conference Services Int'l) that can help you create the perfect booth space. Many commonly ordered items from the decorator include draped tables, chairs, carpet and electricity. See the Exhibitor Kit here.

Electrical

Electrical is through Commonwealth Electric (Jenny at 602.253.5881) & is generally $90 pre-ordered. Online electrical order form here.

Internet

West World has installed a new internet system this year :) Cost for wifi is $49/per device per show. You can order your wifi and receive your password at check-in on set-up day, or from the front ticket desk on either morning of the show. There will be no pre-ordering for wifi internet. If you need hardlined internet ($99) please do order ahead of time by requesting it here.

Booth Design Rules

We are fortunate in Arizona to not have a lot of set-up and design regulations. Here are a few show rules:
* All booth amenities must be within the allotted space (nothing in the isles) unless pre-approved.
* Anything deemed unsafe in the opinion of the show organizer (such as tipping hazards) will be required to change.
* Solid side walls on your booth may not extend farther than halfway to the front of the booth. This is so we don't block the view to each other as visitors walk down the aisle. Some shows have designated "full wall" booth areas.
* The provided drape rods will support normal banners but in general are not to be used as booth support.
* Helium balloons can be used, but only if they are attached securely to your booth. Please do not hand out helium balloons.

Shipping

Advanced shipping can be coordinated through our decorator, CSI. If you have smaller items and can time shipping perfectly you may be able to ship directly to West World. You'll need to get approval from West World (480-312-6815) and have it arrive within two days (Wed or Thurs) of the show.

Set-Up | Take-Down

Set-up is Thursday, October 5th between 8 a.m. and 6 p.m. It is open set-up (no scheduled times). Check-in at the desk near the west open loading dock doors for information, exhibitor badges, location help, etc. If you have a large booth, need to drive in, or just need extra time, Wednesday afternoon may be availableby e-mailing us here.

Take-down is anytime after 7 p.m. (to 11 p.m.) on Saturday evening. No early take downs please!

Booth Signs and Displays - Queen of Wraps

If you need booth ideas and/or printing, we have a great Pinners partner in Queen of Wraps . They have done a lot of work with Pinners and various exhibitors. They understand your goals for this show and you'll love working ideas with these guys.

Parking

Parking is pretty good at WestWorld. You may park by the loading dock doors loading and unloading days only. On show days please use the main front parking lots. There will be a fee for parking; appoximately $5..

Class passes

We will give each exhibiting business a class punch card good for 2 classes each day of the show. You can use or pass around this card as you wish. These are passes for the 'stand-by' line and do not include kits. Class passes above these two classes each day will need to be purchased.

Promo Codes

If you would like a custom promo code that you can give to friends and followers for 1/2 price general admission tickets online or 10% off all tickets. Please request it here.

Hotels

Our partner hotels for 2017: 
*SpringHill Suites Scottsdale North (17020 N Scottsdale Rd). Please call (480) 922-8700 and ask for the Pinners Conference group rate or follow this link to book your room.
*Scottsdale Marriott at McDowell Mountains (16770 N Perimeter Dr). Please call (480) 502-3836 and ask for the Pinners Conference group rate or follow this link to book your room.

Giveaways & Swag

This is a great way to get exposure at VIP night. We will be having some fun activities for our attendees to earn raffle tickets by completing. We will be drawing raffle tickets and announcing the giveaways and winners towards the end of the party.

Contributing an item to the swag bag is an opportunity to get your brand and products even more exposure to this amazing audience (please no coupons/flyers). The Thursday before the show begins (after setup) we host a VIP party for our most loyal attendees, local bloggers and trendy influencers. Each attendee will receive a SWAG BAG that you can contribute to for free! You will need to bring 350 items with you to setup Thursday morning, and we’ll take care of the rest.

If you'd like to participate, please contact Delaney (801.822.1333) or e-mail us here.

Food and Temporary Food Permit Questions

If you are dealing with any non-shelf stable food items (temperature dependent and not pre-packaged, not including things such as candy bowls, which are okay of course) at the show, you'll need to have the food and sample size approved by WestWorld (Dave Block or others) at 480.502.0815 or daveb@mcateringaz.com. When approved, you may also need to check with the Maricopa County Environmental Services Department to get a Special Events Permit. Call 602.506.6824 to see if you need this permit. Even if you are a current Food Handler, you may need a Special Events Permit for the show.

Pinners Marketing

Pinners Conference marketing will be extensive. We hope it will be the most marketing you've seen compared to previous events you may have been in. It includes a media-wide campaign including TV, billboards, magazines, newspaper, ticket distribution channels, national DIY and craft organizations, women's group e-mail campaigns, state-wide print promotion and of course many of the region and nation's most popular bloggers and social media experts.

Rates

Booth space is available by contacting Bennett Events at 801.822.1333. Booths are 10' x 10' and 8" x 10" and generally run $799. 

Tax Information

"The transition to a centralized licensing and reporting for Transaction Privilege taxes began on January 1, 2017. If you are a vendor/exhibitor that will be doing retail sales at the event and generating a sales tax liability then you will need to make sure that you have an Arizona Department of Revenue (ADOR) Transaction Privilege Tax License and that it shows the Region Code of Scottsdale (SC) at the bottom."

If you currently have an ADOR license and only need to add the region code: https://www.azdor.gov/Portals/0/TPTSimplification/BAU_fs.pdf
If you need to apply for the ADOR license: https://www.azdor.gov/TransactionPrivilegeTax(TPT).aspx
A YouTube tutorial is available at: https://www.youtube.com/watch?v=yUAQm2mzxrk&feature=youtu.be
You may also contact ADOR staff at 1.844.698.9176 or by e-mail at asktpt@azdor.gov
Additional tutorials are available at www.azdor.gov/TaxpayerEducation/Tutorials.aspx

2017 Pinners Conference Media Kit

To download a Media Kit with information on all of our Pinners cities, click here.

Application/Contract

To download an application/contract, click here.

Exhibitor Packet from CSI (supplier/decorator)

Our decorator is Conference Services International and their Pinners Exhibitor Kit is here.

Trade shows are consistently the #1 marketing return on investment among all options.

If you need GRAPHICS to help you promote the show, please click on your favorite below for a higher resolution of the image.