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Pinners California November 8-9, 2019
West World of Scottsdale
Fri 10am - 8pm | Sat 9am - 7pm
WestWorlf of Scottsdale

Exhibitor Information

West World of Scottsdale, Arizona

*Information listed below is from 2018. 2019 information will be updated soon!


All this information below will help you, but please feel free to call us anytime at 801.822.1333 with questions.

Show Supplier - Modern Expo

Your booth is simply your space with black pipe and drape (8' back wall and 3' sides). You can supply your own booth items but we'll have an excellent decorator/supplier in Modern Expo and they can help you create the perfect booth space. Many commonly ordered items from the decorator include draped tables, chairs and carpet. Click here for the 2019 Exhibitor Kit.

Electrical

Electrical is also ordered through Modern Expo (see above) for your convenience. Please see the Exhibitor Kit.

Internet

Internet costs $49.00 per device, per show. Click here to pre-order internet. You can also purchase internet the day of set-up through the girls at the check-in desk. 

Booth Design Rules

We are fortunate in Arizona to not have a lot of set-up and design regulations. Here are a few show rules:
* All booth amenities must be within the allotted space (nothing in the isles) unless pre-approved.
* Anything deemed unsafe in the opinion of the show organizer (such as tipping hazards) will be required to change.
* The provided drape rods will support normal banners but in general are not to be used as booth support.
* Helium balloons can be used, but only if they are attached securely to your booth. Please do not hand out helium balloons.

Shipping

You may ship any way you'd like, but we have an excellent shipping partner in InXpress. Click here to lean more. They are very reliable and have the best rates.

Once delivered to the city, fees for handling your materials can be expensive. See material handling information below.

Material Handling

Shipping & material handling can also be coordinated through our decorator Modern Expo. See the Exhibitor Kit above for more info. If you have smaller items and can time shipping perfectly you may be able to ship directly to Pinners Conference at WestWorld. You will have to have it arrive one of the two set-up days (Wed or Thurs) of the show.

Set-Up | Take-Down

Set-up is Thursday, November 7th between 8 a.m. and 6 p.m. It is open set-up (no scheduled times). Check-in at the desk near the west open loading dock doors for information, exhibitor badges, location help, etc. If you have a large booth, need to drive in, or just need extra time e-mailing us here.

Take-down is anytime after 7 p.m. (to 11 p.m.) on Saturday evening. No early take downs please!

Booth Signs & Displays

If you need booth ideas and/or printing, we have a great Pinners partner in Signs.com. They have done a lot of work with Pinners and various exhibitors. They understand your goals for this show and you'll love working ideas with these guys.

Parking

Parking is pretty good at WestWorld. You may park by the loading dock doors loading and unloading days only. On show days please use the main front parking lots. There will be a fee for parking; appoximately $5..

Class passes

We will give each exhibiting business a class punch card good for 2 classes each day of the show. You can use or pass around this card as you wish. These are passes for the 'stand-by' line and do not include kits. Class passes above these two classes each day will need to be purchased.

Promo Codes

If you would like a custom promo code that you can give to friends and followers for 1/2 price general admission tickets online. Please request it here.

Hotels

You can find information about our amazing 2019 Host Hotels by following this link. (Make sure to book through the link to receive our Pinners rate! Or if calling in, make sure to mention the Pinners Room Block in order to get our rate!) 

Giveaways & Swag

This is a great way to get exposure at VIP night. We will be having some fun activities for our attendees to earn raffle tickets by completing. We will be drawing raffle tickets and announcing the giveaways and winners towards the end of the party.

Contributing an item to the swag bag is an opportunity to get your brand and products even more exposure to this amazing audience (please no coupons/flyers). The Thursday before the show begins (after setup) we host a VIP party for our most loyal attendees, local bloggers and trendy influencers. Each attendee will receive a SWAG BAG that you can contribute to for free! You will need to bring 350 items with you to setup Thursday morning, and we’ll take care of the rest.

If you'd like to participate, please contact Darienne (801.822.1333) or e-mail her here.

Food and Temporary Food Permit Questions

If you are dealing with any non-shelf stable food items (temperature dependent and not pre-packaged, not including things such as candy bowls, which are okay of course) at the show, you'll need to have the food and sample size approved by WestWorld. Please contact Justin Christman at 480.502.0815 or email him at justinc@mculinary.com. 

When approved, you may also need to check with the Maricopa County Environmental Services Department to get a Temporary Food Establishment Permit. Call 602.506.6824 to see if you need this permit.

Pinners Marketing

Pinners Conference marketing will be extensive. We hope it will be the most marketing you've seen compared to previous events you may have been in. It includes a media-wide campaign including TV, billboards, magazines, newspaper, ticket distribution channels, national DIY and craft organizations, women's group e-mail campaigns, state-wide print promotion and of course many of the region and nation's most popular bloggers and social media experts.

Rates

Booth space is available by contacting Bennett Events at 801.822.1333. Booths are 10' x 10' and 8" x 10" and generally run $799. 

Tax Information

If your business is already registered in the state of Arizona you will use your current business license to report taxes to the Arizona Department of Revenue. 

If you are coming as a business out of state you will need to license your business in AZ by going to this link and choosing "License a New Business".  

If you have any questions please contact the Arizona Department of Revenue Customer Care line at (602) 255-3381.

2019 Pinners Conference Information | Media Kit

To download a Media Kit with information on all of our Pinners cities, click here.

Application/Contract

To download an application/contract, click here.

Exhibitor Packet from Modern Expo (supplier/decorator)

Our decorator is Modern Expo and their Exhibitor Kit is here.

Trade shows are consistently the #1 marketing return on investment among all options.

Please promote the show and your cool business with the graphics below. Thanks!

If you need graphics to help you promote the show, please click on your favorite image below for a higher resolution version that you can pull.